[Tx-RMS] New Records Management Webinars for 2011

[SLRM Info]

This year, we endeavored to broaden our training scope by teaching
through web conferencing, or "webinars." (Wondering what a webinar is?
Click here <http://en.wikipedia.org/wiki/Web_conferencing> .) One of the
first webinars we offered was the exceptionally popular "Managing Your
E-mail," which filled up in a matter of hours, leading us to offer two
additional sessions. Since then, we have conducted webinars on such
topics as imaging, State Records Center procedures, and records
inventory and appraisal. Webinar attendees have appreciated the
convenience of this training format, often citing an inability to attend
in-person training in Austin due to budget or time constraints.

 

Thanks to our participants' completion of post-webinar surveys, we had a
wealth of ideas for future topics when planning the remainder of our
FY2011 training calendar. We will continue to offer these 1-hour
webinars free of charge for both state and local government.

Registration is now open for our 2011 sessions. Reserve your spot today
at http://www.tsl.state.tx.us/apps/slrm/training/classes_state.php
<http://www.tsl.state.tx.us/apps/slrm/training/classes_state.php> 

 

WEBINAR CALENDAR FOR STATE AGENCIES, JANUARY - AUGUST 2011

January 6, 2011, 11:00 AM - noon: "Managing Your E-mail"

This webinar will offer practical advice on some of our most frequently
asked questions, such as, "How long do I keep email?", "Which emails are
records?", and "How do I begin to organize my email?"  We will introduce
a 3-step process for weeding down your inbox into just those emails that
are records, then discuss how to set up a basic file plan to help you
organize them.

 

February 3, 2011, 2:00 - 3:00 PM: "Local Schedule JC Updates" [STATE
UNIVERSITIES AND PUBLIC JUNIOR COLLEGES ONLY]

This one-hour webinar will identify the changes to Local Schedule JC
that became effective on September 22, 2010, as well as the steps you
may need to take to update your approved Records Control Schedule.
**NOTE**: This webinar is intended primarily for local public junior
colleges, but is open to state universities. To register for this
webinar, please contact Roy Bowden at rbowden at tsl.state.tx.us
<mailto:rbowden at tsl.state.tx.us>  or (512) 421-7218.

 

March 3, 2011, 11:00 AM - noon: "Improving Your Disposition Program"

What's the best way to dispose of records? What can we destroy, and
when? How do we document what we dispose of? How does disposition work
when we store records at the State Records Center, or transfer records
to the State Archives? This webinar will address many commonly asked
questions regarding disposition - what happens to records once their
retention period have expired. It will cover laws and administrative
rules for disposition of state records in several types of media (paper,
microform, and electronic) as well as disposition procedures for the
State Records Center. The webinar will also offer tips and advice for
improving the efficiency of your disposition program.

 

May 12, 2011, 11:00 AM - noon: "State Agency Retention Schedule Review
Process"

Ever wonder about the state agency certification process? How will you
know when it is time to submit a new schedule? What happens to the
schedule once it is submitted to SLRM? This webinar will answer these
questions and provide an overview of the review and approval process for
state agency records retention schedule.

 

 

June 2, 2011, 11:00 AM - noon: "Identifying Essential Records for State
Agencies"

All records are useful to an agency in some way, but only a small
percentage are essential (often referred to as "vital records" in state
agencies).  Which ones should be considered essential, and why? How do
you differentiate these from your other records?  In this one-hour
webinar, learn the different techniques you can use to identify your
organization's essential records.

 

July 7, 2011, 11:00 AM - noon: "Improving Filing Systems"

This webinar will cover types and methods of standard filing systems. We
will provide a 6-step process that will help you improve your current
filing system or develop a new one. We will also offer some advice on
how to develop an electronic records file plan.

 

 

 

Records Management Assistance

State and Local Records Management Division

Texas State Library and Archives Commission

Phone: (512) 421-7200

Email: slrminfo at tsl.state.tx.us <mailto:slrminfo at tsl.state.tx.us>  

For announcements, tips, and training information, visit our blog:
http://www.tsl.state.tx.us/slrm/blog/
<http://www.tsl.state.tx.us/slrm/blog/>  

 

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